Executive Assistant

NN HAYAT VE EMEKLİLİK ANONİM ŞİRKETİ

• Excellent communication, planning and organizational skills,
• Excellent command of English and Turkish both verbally and written,
• The ability to maintain confidentiality,
• The ability to see big picture,
• Having emotional intelligence,
• Strong sense of urgency and efficiency in completing work,
• Multi-task oriented, well organized,
• Proactive, flexible and open-minded personality,
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Excellent calendar management skills, including the coordination of executive meetings.
• Excellent time management and prioritization skills.

Job Description

• Executes and manages the daily agenda of the related executives, scheduling appointments and coordinating meetings, events and travel arrangements of related C level executives.
• Participates to the meetings when required.
• Assists preparation of documents, materials, agendas of the meetings as needed and administrative needs (eg. expenses, etc.)
• Proactively identifies and resolves executive needs.
• Drafting and preparing documents such as reports and presentations.
• Managing incoming and outgoing calls and e- mails.
• Acts as the representative of the company  in welcoming third parties and hosting business partners as well as other guests
• Arrange travel schedule and reservations for the supported executives and their guests from abroad
• Arrange events on behalf of the organization and its business leaders.